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Overview

Welcome to the Job Management Guide for employers on HST Sira!
This document explains how to create, update, and manage job posts on the platform including both ATS (Application Tracking System) and Non-ATS job types.

  • Navigate to Job Management.

Login Page In this section, you can see Job lists, Total count cards, create button, and actions

1. Job List Table​

Understanding the Job List​

The main table shows all your job postings with this information:

  • Job Title: Name of the position
  • Category: Job field/department
  • Status: Current state (Saved, Posted, etc.)
  • Actions: Available operations for each job
  • Deadline: Application closing date

2. Job Actions Menu​

For each job in your list, you can:

  • 👁ī¸ View: See full job details
  • ✏ī¸ Edit: Modify job information
  • 📤 Post: Make job live for applicants
  • ⏸ī¸ Deactivate: Temporarily hide from applicants
  • ❌ Close: Stop accepting applications
  • 🙈 Hide: Remove from public view
  • ↩ī¸ Reopen: Reactivate a closed position

3. Viewing Job Details​

  • Navigate to Job Management -> on the Action menu(⋮) click view.

Login Page In this section, you can see individual job lists detail

Essential Information Panel​

  • Employment Type, Location, Salary
  • Post Date and Deadline
  • Career Level and Category

Job Metrics​

  • Number of open positions
  • Application statistics

Full Job Description​

  • Complete role description
  • Duties & Responsibilities list
  • Education and Experience requirements

4. Request partial Outsource​

  • Navigate to Job Management -> on the Action menu(⋮) click Request partial Outsource.

Login Page In this section, you can see individual job lists detail

Required Information​

Subject Line:

  • Format: "Partial Outsource Request - [Job Title]"
  • Example: "Partial Outsource Request - Cyber Security"

Priority Level:

  • Select appropriate priority: Low, Medium, High
  • Example: Medium

Timeline Settings:

  • Select Start Date: Choose proposed start date
  • Example: 11/02/2025
  • End Date: Optional end date selection
  • Example: 11/09/2025

Optional Components​

Messages:

  • Additional instructions or notes
  • Special requirements or preferences
  • Contact information or follow-up details

Attachments:

  • Marked as optional
  • Can include: Job descriptions, candidate profiles, requirements documents
  • Helpful label: "Useful attachment"

Request Submission Process​

Final Review​

Before submitting:

  1. Verify job title and details are correct
  2. Confirm priority level selection
  3. Check start and end dates
  4. Review any additional messages
  5. Attach supporting documents if needed

Submission Actions​

  • System validates required fields
  • Request is logged in outsource management system
  • Status changes to "Pending" for review

Best Practices​

  • To create a new job: Use CREATE JOB POST button
  • To edit a job: Find it in the list and click Edit
  • To close a filled position: Use Close action
  • To repost a job: Use Reopen or create a new post

Troubleshooting​

Common Issues​

Problem:

  • "CREATE JOB POST" button not working
  • Stuck on job type selection screen
  • Error when selecting job type

Solutions:

  • Refresh the page and try again
  • Check internet connection
  • Verify user permissions for job creation
  • Clear browser cache and cookies

Problem: Incorrect Job Status

  • Jobs showing wrong status (Saved vs Posted)
  • Cannot change job status
  • Status actions grayed out or unavailable

Solutions:

  • Verify job completion (all required sections filled)
  • Check if deadline has passed
  • Ensure user has permission to modify status
  • Refresh the page to sync latest status

Problem: Action Menu Issues

  • Edit, Post, Close buttons grayed out
  • "View" action not working
  • Permission errors when taking actions

Solutions:

  • Verify job status allows requested action
  • Check user permissions for specific actions
  • Ensure job is not in "Closed" or "Expired" status
  • Contact administrator for permission updates

Problem: Search and Filter Issues

  • No results when searching for existing jobs
  • Filters not working correctly
  • Incorrect result counts

Solutions:

  • Check for typos in search terms
  • Clear all filters and search again
  • Verify job titles match search terms exactly
  • Reset search parameters

Need Assistance?​

  • Contact customer support
  • Refer to FAQs section for common questions
  • Contact system admin for technical issues